How a Student Group Tour Is Planned, From First Message to Departure

1. Brief. The school or agency sends the dates, the group size, the ages, the number of adults, the arrival city and flight, and the course or interests the trip should support.
2. Draft route. PreeChina replies with a route and a shape, day by day, with the tight days and the optional parts marked. It is not a quotation and nothing in it is booked.
3. Checks. PreeChina confirms the hotels, the group bookings at venues, the transport between cities, and the points the draft left open, and reports the answers.
4. Priced itinerary. Once the arrival flight and the checks are settled, a priced itinerary and an invoice are issued. The itinerary states the ground service fee per person and lists the hotels, meals, transport and attraction tickets as separate lines.
5. Deposit. The dates are held from the deposit onwards.
6. Travel. The group travels with the coaches, the sessions and the confirmations in the agreed programme. Changes on the day are made on the day.

Agencies that sell the trip to their own clients follow the same six steps. The For Agencies page sets out the split of roles between the agency and PreeChina.

A draft names what is chosen and why. The sample itinerary shows the pattern: it says which zoo and why, which campus and why, which day is the tightest and what the alternative is, and what to decide early. A school reading a draft should be able to see where the programme has slack and where it has none.

See the sample itinerary and the teacher FAQ.

If the flight time, the dates or the group size change, the route is rebuilt rather than squeezed. If something changes on the day, such as a traffic jam, rain or a venue that cannot seat the group, the plan is changed on the day. The safety page describes seven such situations.